Orders from enquiry to archive
A drag-and-drop status board, change history, comments, priorities and deadlines. Every order has a full lifecycle: enquiry, quote, acceptance, work, delivery, invoice.
Built for translation agencies Your whole agency
Your whole agency
in one system
LingoStack collects requests from web forms and email, recognises documents with OCR, calculates quotes and runs every job — from enquiry to translator payout.
OCR ready birth-certificate.pdf · 35 languages
Quote calculated PLN 4,980.00 net · 14 days
- 35
- OCR languages
- 3
- request intake channels
- 24/7
- the form keeps taking orders
- 1
- place for the whole office
How it works
From attachment to text ready for translation
Less retyping and counting. More time for translation and your clients.
- 01
The document arrives
Clients send files by email or through your website form. You can also add them manually — all documents stay with the same order.
- 02
OCR reads the content
The system automatically recognises text in scans, photos and PDFs. You get text you can work with, without retyping the document from scratch.
- 03
See the count. Start translating.
Once OCR finishes, you can see the character count and use the recognised text. Assess the scope of the order and prepare the document for translation.
Choose your next step
-
Quote by character count
Use the measured text volume and your price list to prepare a quote.
-
Find your own template
Search your library of translation templates for a matching document and reuse it in the order.
Features
Everything a translation agency does — in one place
From the first request to the invoice and the translator payout. No spreadsheets, no digging through email, no lost attachments.
The form lives on your website
A WordPress plugin, modules for Drupal, Joomla and TYPO3, snippets for Shopify, Wix and Squarespace, or a universal widget — embed the form on any site. A request instantly becomes an order with its files, and your inbox feeds the system too.
Document OCR
Scans, photos and invoices become text in 35 languages. The recognised text is stored with the file and used for quoting and search.
Source ↔ translation comparison New
Related fragments are highlighted and both documents scroll together. Instant verification without downloading files.
Quotes and price list
Automatic pricing per page, hour or document — with document groups, discounts, VAT and manual adjustments.
Payments and deposits
Online payments (Przelewy24), a payment register, deposits and overdue tracking. The client sees the payment status on their order.
Translators and settlements
Rates, specialisations and availability, the cost and profitability of every order, and consolidated payout settlements in one view.
Emails and automation
Message templates for every order status, one-click sending, and integrations with n8n, Google Sheets and webhooks.
Office analytics
Order volume, request intake by hour and weekday, revenue, costs and debts — always up to date, without spreadsheets.
Product tour
See what work looks like in LingoStack
Real screenshots from the system — no mockups and no promises.
Integrations
Fits the tools you already use
Website form, automation, payments and API — the system connects to the rest of your office instead of becoming an island.
WordPress Quote form plugin with attachments
Drupal Module with a block and settings panel
Joomla Form module configured in the admin panel
TYPO3 Content element extension
Shopify Liquid snippet for your store
Wix HTML embed in the Wix editor
Squarespace Code block in the site builder
Universal widget Any website — 2 lines of code, no backend
n8n Automation: emails → orders → spreadsheets
Przelewy24 Online payments and webhooks
Tesseract OCR Text recognition in 35 languages
REST API Integrate your systems via token
FAQ
Frequently asked questions
Does LingoStack work with my website and CMS?
Yes — there is a WordPress plugin, modules for Drupal, Joomla and TYPO3, and ready-made snippets for Shopify, Wix and Squarespace. On any other site (any CMS, plain HTML, React) you can embed the form with a universal widget: two lines of code, no backend on your side.
Are scans and photos of documents supported?
Yes. OCR recognises text from scans, photos and PDF files in 35 languages — including Cyrillic. The recognised text is stored with the file.
What does a translator see, and what does the client see?
A translator only sees the orders and files assigned to them. The client gets a link to the delivery status. Administrators have the full view, and roles can be split to fit your team.
Can I issue and track payments?
Yes. The system calculates quotes with VAT, supports deposits and online payments via Przelewy24 and tracks overdue amounts — all visible in financial analytics.
Can the emails sent to clients be customised?
Yes, every order status can have its own message template. Sending happens straight from the order and copies are kept in the mail log.
Where is my data stored?
On servers you control — the system can run on your own infrastructure. Access is protected by roles and sessions, and client documents are never public.
Ready to get your office in order?
Sign in to the system or drop us a line — we will show you how LingoStack fits the way you work.